Conroe ISD
Warehouse System
Mission Statement: To ensure the accurate and timely delivery of all district materials.
The CISD warehouses are responsible for verifying, receiving and delivering items ordered on district purchase orders shipped to the north or south warehouse.
We carry various inventory items such as copy paper, A/V bulbs, ink jet cartridges, etc., which may be ordered via the Finance Plus system. A complete list is available on the north or south link. We also coordinate with the Assessment & Evaluations and Textbook Depts. for the delivery and/or pick up of their respective materials.
Email Us:
Ellie Bergeron – Warehouse Supervisor
North Whse - 936-709-7780
South Whse - 832-592-8893
Michael Perry - Lead Person - North Whse
936-709-7778
John Gilmore - Lead Person - South Whse
832-592-8894
Questions?
Do you have a box for me?
We will need the purchase order number or the requisition number to answer this question. The more information you give us, the better we are able to assist you.
Where is my warehouse order?
Let's check the requisition number to see if it has been approved. Then we can determine a delivery date. You can check this by following the steps on how to check a warehouse requisition in your finance manual.
What warehouse do I use/ what day do I get my deliveries?
Follow the link "What warehouse do I use?" on the Navigation sidebar for this information.
Where can I find a list of inventory?
You can find the inventory lists under the "North" or "South" link on the Navigation sidebar.
How do I find the current price on a warehouse item?
Click the "How to check inventory item price" link on the Navigation sidebar.
Clearance Paper - All of the clearance paper is located at the north warehouse and may be ordered from there. Special arrangements will be made to ship the paper to the south warehouse. All other warehouse inventory items should be ordered from the warehouse assigned to your campus .
General Procedures:
Ordering Inventory - Warehouse inventory is processed daily. If a requisition is entered and approved by 2pm, it will be processed and delivered on your next scheduled delivery day. If an emergency arises, call and we will do our best to deliver it to you ASAP.
When ordering from the warehouse, be sure you are in your campus' respective warehouse. The 'ship to' code will be your campus number. You may print a list of inventory from either the north or south page.
***You MUST hit the APPROVE button followed by the FINISH button when approving warehouse requisitions.***
Delivering - The delivery schedule is available on the navigation sidebar. Campus deliveries are made Monday through Thursday.
Fridays are designated for textbooks and/or special deliveries.
No delivery or pick up will be made without paperwork.
Warehouse paperwork: there are 5 basic forms used.
1. POLister - copy of the purchase order, this reflects items being shipped.
2. Warehouse Requisition - lists supplies that have been ordered out of '727N' or '727S' inventory.
3. School Specialty Co. - copy of School Specialty, Sax Arts & Crafts, Hammond & Stephens, etc. orders.
4. Warehouse Delivery/Pickup/Return form - lists items delivered to warehouse without a p.o. number or wrong location and/or items to be picked up for returns.
5. Manifest - this is used to deliver items to multiple locations. (Ex. Child Nutrition, Curriculum, etc.)
You will always keep the pink copy as your receipt. (Exception - the manifest, this will be sent to the department asking for the delivery.)
Note: On forms 1- 3 above, only the circled items are included in the delivery. You need to re-verify the contents of each box within 5 school days, not upon delivery. If there are any discrepancies, please contact your warehouse lead person as soon as possible.
All items delivered through the warehouse are received on the Finance Plus system by the warehouse. It is NOT necessary for you to do so.
Processing: Merchandise is shipped to the warehouse when a purchase order is generated. Inspection, clarification, and documentation follow in an expedient manner. Problems such as damaged or incorrect items and duplications arise. Solving these problems is part of the process and delays do occur. We will work closely with the vendor, accounts payable and the appropriate campus to resolve any issues as soon as possible.
The following items should be delivered directly to your campus: live specimens, subscriptions, extremely heavy items such as weight room equipment and clay, trophies or any items needing to be installed. All software should go through TLC warehouse '728'.
Returns: If a return is necessary, call your warehouse to begin the return process.
Often times, problems with an order are better explained to the vendor by you.
When in contact with the vendor, be sure to ask for the following: who is paying for the return? -
Is a return authorization # required? - and - if the campus is paying - what physical address it is being returned to? (UPS will not deliver to a PO Box.)
Pass this and any other pertinent information on to the warehouse. This will ensure your items are correctly returned and you receive the credit or replacement that is due. Keep us informed as we intermediate between Accounts Payable, the vendor and you.
***If it comes through the warehouse, it should be returned through the warehouse. ***
Fixed Assets Information:
All fixed assets over $5000.00 need to be tagged. If you have items, such as musical instruments, vehicles, etc. that need to be tagged, please contact Robbin Hosea. She will generate the paperwork and our fixed asset tag-person will schedule a time to get the item tagged.
Robbin Hosea |
936-709-7788 |
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Equipment Truck Requests
We have three 20' box trucks which are used to haul equipment for bands, industrial arts or theater arts.
Please fax trip request form to your campus' respective warehouse (north or south).
PLEASE FAX TRIP REQUESTS TO
936-709-7775 for North or
936-709-9894 for South
Trips can only be taken after regular warehouse hours.
You may still use one of our drivers if you have requested a rental truck, just fax the request form with the "DRIVER ONLY" box checked.
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